Responsibilities

The City Clerk and Deputy City Clerk are responsible for the following duties:

• Prepares the council meeting agendas
• Records minutes of council meetings
• Authenticates and records all ordinances and resolutions
• Ensures timely and accurate codification of the city Code of Ordinances
• Certifies the validity of city documents for court evidence
• Attests to signatures on contracts and proclamations (To request a proclamation, click here.)
• Applies the city seal when appropriate
• Administers oaths of office
• Maintains a record of membership on all council appointed boards and commissions
• Works with the Jackson County Board of Elections Commissioners in the handling of elections for the city
• Serve as the custodian of records for the city
• Serves as a notary public of the State of Missouri

Additional Information

The City Clerk's Office provides executive support to the Mayor and City Council.